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What to include
- Service date and the address that was cleaned
- Type of clean, such as standard, deep clean, or move-out
- Flat price or hours at your hourly rate
- Add-ons like inside oven, windows, or fridge as separate lines
- Payment terms for recurring clients, such as due on receipt
Tips
- Keep one invoice per visit for one-time jobs and one per month for weekly clients.
- List supplies separately only if you charge for them.
- Add a short thank-you line. Repeat clients notice it.
Making a cleaning invoice clear
Customers are more likely to pay a cleaning invoice without questions when it shows the date of the visit, the address, and what was done. Use plain descriptions such as Deep clean, 3 bedroom house or Weekly clean, 2 bathrooms so the customer remembers the visit.
Ways to price and bill
- Flat rate per visit based on size, such as a two bedroom apartment.
- Hourly: show the hours and your rate, and the number of cleaners if it applies.
- Add ons on their own lines: inside oven, inside fridge, windows, laundry, pet hair.
- Recurring service: bill weekly, biweekly, or monthly and say which visits the invoice covers.
Supplies, travel and tips
If you bring your own supplies, decide whether they are included in your rate or billed separately, and tell customers up front. If you charge a travel fee for distant jobs, list it as its own line.
Tips are the customer's choice, and they usually belong on a receipt or note, not on the invoice total. Record them separately for your own income records.
Reducing no shows and late payments
- Put your cancellation and lockout policy in the notes, for example 24 hours notice is required.
- State when payment is due, such as on the day of service or within 7 days.
- Offer easy methods like card, Zelle or Venmo so there is no reason to delay.
- Send a receipt once paid, so the customer has a clean record.
Questions
Do I charge by the hour or a flat rate?
Either works. Flat rates are easier for clients to budget. Hourly rates protect you on homes with unpredictable conditions. Many cleaners quote a flat rate for the first visit and adjust after seeing the home.
How do I bill a weekly client?
Most cleaners send one invoice per visit or one monthly invoice listing each visit date. Put the dates in the line descriptions so the client can match them to their calendar.
More invoice templates
Related guides
This template is general information. Requirements for invoices vary by place and industry, so check local rules or ask an accountant.