BillingReceipts

Free mechanic invoice template

A repair invoice should show what was wrong, what was done, and what each part and hour cost. Customers who can read the invoice are less likely to question it.

  • Free
  • No signup
  • Built in your browser
From
Bill to
Details
Line items
DescriptionQtyRate
Notes
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    What to include

    • Vehicle year, make, model, and mileage
    • Description of the work performed
    • Labor hours and your shop rate
    • Each part with its price, noting new or remanufactured
    • Warranty terms on parts and labor

    Tips

    • Put the vehicle details in the notes field so they print on the document.
    • Itemize shop supplies only if you normally charge for them and tell customers up front.
    • Note the warranty length in plain words.

    Questions

    Should the invoice include the VIN?

    Including it helps with warranty claims and records. Add it to the notes or the first line description.

    Do I need a written estimate first?

    Rules differ by state, and many require an estimate for work above a set amount. Check with your state consumer protection or licensing office.

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    This template is general information. Requirements for invoices vary by place and industry, so check local rules or ask an accountant.